The Pulse of Progress: How Emojot’s Work-Flow Management Solution Reshaped Facilities Management At A Hospital Chain


In the dynamic world of healthcare, hospitals, and medical facilities are constantly striving to provide the highest quality of care while managing intricate logistical operations. Facilities Management plays a crucial role in this pursuit, ensuring patient safety, satisfaction, and overall comfort during their stay. As the size and complexity of modern hospital chains increase, encompassing numerous departments, teams, and interconnected processes, managing these operations becomes even more challenging. Inefficient workflows and communication breakdowns can significantly impact patient care and safety. Emojot’s Workflow Management solution offers a focused approach to tackle these challenges, streamlining processes and promoting effective communication across the organization. This case study explores how a hospital chain with nearly 800 beds has successfully implemented Emojot’s solution to optimize its facilities management processes, ultimately enhancing patient care quality.

The Challenge

The hospital chain grappled with multiple challenges in its extensive facilities management operations, which included various teams responsible for housekeeping, equipment maintenance, and more. Their existing manual workflow management process resulted in several issues:

  • Lack of transparency: Difficulty in tracking task progress and identifying bottlenecks.
  • Manual issue report complications: With manual reporting of issues, many of them got lost in communication or misplaced paper-based escalations.
  • Inefficiency: Slow manual processes led to delays and increased downtime for critical equipment.
  • Inadequate information sharing: The absence of a system that ensured consistent updates on tasks and progress for everyone.
  • Lack of insights: No centralized repository of information on day-to-day maintenance tasks, hindering data-driven decision-making.

The Solution

Emojot’s Workflow Management solution provided a comprehensive approach to address these challenges. Key features of the solution included:

  • Emotion Sensor™ for issue logging: A user-friendly Emotion Sensor™, customized for each hospital, allowed staff members to report maintenance issues or breakdowns effortlessly.
  • Real-time tracking: Every workflow was tracked from task assignment to completion, ensuring timely completion and reduced downtime.
  • Comprehensive updates: The solution ensured all stakeholders were consistently informed and updated on tasks, progress, and potential bottlenecks, fostering a well-informed and collaborative environment.
  • Real-time insights: Emojot’s Analytics and Operations Intelligence (AOI) dashboard enabled stakeholders to view relevant analytics in real-time and make informed decisions.
  • Timed escalations: If an issue was not addressed within a defined time period, the ticket would be automatically escalated to the maintenance manager for intervention.

The Result

Implementing Emojot’s solution led to significant improvements in the hospital chain’s facilities management operations:

  • Enhanced efficiency: Real-time tracking facilitated swift identification and resolution of bottlenecks and inefficiencies.
  • Improved information sharing: The solution ensured all team members were consistently updated, promoting a more collaborative and well-informed working environment.
  • Increased patient safety and satisfaction: The streamlined workflow management process reduced downtime and contributed to better patient care.
  • Better informed decisions: Management was able to make quicker, data-driven decisions using real-time analytics and alerts, thus helping improve patient satisfaction.


By adopting Emojot‘s solution, the hospital chain in this case study has experienced remarkable improvements in its facilities management operations. These advancements have led to a better-managed and more agile organization, ultimately resulting in increased patient safety, satisfaction, and overall care quality. As healthcare organizations evolve, solutions like Emojot’s Workflow Management system will be pivotal in driving innovation and optimizing performance, ensuring that patients receive the exceptional care they deserve.