Implementing a VMS Strategy with Emojot: A Whitepaper


Imagine effortless appointment booking for visitors, minimal arrival wait times, and a welcoming experience throughout. Emojot’s VMS makes this vision a reality. Beyond convenience, the platform fosters enhanced security, provides valuable visitor data for analysis, and ultimately fuels organizational improvement. This whitepaper delves into the four key steps of implementing a successful VMS strategy with Emojot, highlighting its capabilities and guiding you on your journey to optimized visitor management.

Step 1: Implementation – Getting Everyone Onboard

Successful VMS implementation hinges on widespread adoption by both visitors and your internal team. Emojot facilitates that through:

  • Clear communication emphasizing benefits like improved efficiency, security, and user experience for visitors, and streamlined operations and data-driven decision-making for staff.
  • User-friendly training materials and guides for smooth onboarding.
  • Incentives like faster check-in or priority scheduling to encourage early adoption.

Emojot offers flexible options to cater to your specific needs:

  • Host-shared link for easy appointment booking by visitors.
  • On-premise QR code registration for convenient access even without prior knowledge.
  • Custom integrations with existing systems for seamless data flow.

Step 2: Data Capture – Building a Knowledge Base

Emojot’s VMS automatically captures a wealth of valuable visitor data, including:

  • Visitor information (name, company, purpose, contact details)
  • Date and time of arrival/departure
  • Visit location (department, meeting room, etc.)
  • Pre-visit appointment details (host, purpose, expected duration)
  • This data creates a comprehensive knowledge base that fuels the next essential step – analysis.

Step 3: Analysis – Turning Data into Actionable Insights

Emojot empowers you to unlock the potential of your visitor data through its robust analytics tools:

  • Comprehensive dashboards for an instant overview of key metrics.
  • Customizable reports to drill down for specific insights.
  • Filter and sort functionality for targeted data manipulation.

Step 4: Improvement – Optimizing the Experience

Leveraging data analysis, Emojot facilitates continuous improvement:

  • Emojot Emotion Sensors™ capture real-time visitor sentiment, identifying potential pain points for prompt address.
  • Automated satisfaction notifications based on ratings ensure concerns are addressed quickly.
  • Ticketing & escalation systems ensure efficient issue resolution and maintain positive visitor sentiment.

Benefits of using Emojot’s VMS:

  • Increased efficiency: Streamline visitor processes, saving time and resources.
  • Enhanced security: Gain real-time visibility and manage access control effectively.
  • Valuable data & insights: Optimize operations, personalize experiences, and make data-driven decisions.
  • Improved visitor experience: Provide a smooth, efficient, and welcoming experience.
  • Scalability & customization: Adapt the VMS to your specific needs and grow with your organization.


Implementing a VMS strategy with Emojot is a strategic investment in efficiency, security, and visitor satisfaction. By following the steps outlined in this whitepaper, you can leverage Emojot’s advanced features and data-driven approach to create a seamless visitor management experience that benefits both your organization and your visitors.

Are you interested in implementing a VMS strategy using Emojot? Click here to schedule a demo.